Updates

May

Farewell Fest 2025.pdf

How to Contact Your CC:

I check my email often and will always respond within 24 hours. I can also be reached by call or text message at 919-416-2878. Please remember that I am often on duty until late in the evening, so please avoid calling before 9:00am unless it is an emergency. Your students will see me often on hall and can always feel free to knock on my door ( if they need something.

End of Year on Hall:

We'll be having a full calendar of events! Check the "this week" tab for dates/times.

UNC Tuition Grant Application

As a reminder, all eligible NCSSM Residential graduates immediately enrolling in a constituent institution of the University of North Carolina may apply for the UNC Tuition Grant beginning with the Class of 2021 and continuing until further notice from the North Carolina General Assembly. This program is an incredible opportunity for NCSSM graduates to remain in North Carolina and earn an undergraduate degree from one of the best public university systems in the nation at a significantly reduced out-of-pocket cost.

If you are planning on attending a UNC System school, please read this step-by-step guide. Remember, your application MUST be completed and submitted by 11:59 p.m. on June 30, 2025.

Move Out

Juniors must submit the following form to indicate whether or not they intend to move out of their residence hall on Thursday, May 22 OR Friday, May 23. Juniors who do NOT wish to participate in Commencement exercises must move out of their residence hall and check out with their CC between 1:00pm and 5:00pm on Thursday, May 22. Juniors who wish to remain on campus after exams to participate in end-of-year activities and Commencement exercises must move out of their residence hall and check out with their CC prior to 2:00pm on Friday, May 23.

Seniors must move out of their residence hall and check out with their CC prior to 2:00pm on Friday, May 23.

During the week leading up to move out, students will have specific tasks to complete each day to ensure that they will be ready on the day they move out. The Final Week Checklist will be posted on the door of each room and will be checked each night by their CC. Please note that students will NOT be permitted to attend hall or campus events until their CC confirms that all tasks have been completed.

Once a student is ready to check out, their CC will stop by their room and confirm that they have properly followed all Checkout Procedures. Please note that the student and a legal guardian will both need to be present to sign the Room Condition Report to complete the checkout process. Once all checkout procedures have been completed, the student will immediately leave campus. Students who check out prior to Friday, May 23 may return to campus for the Commencement ceremony ONLY and should not return to campus for any other reason.

CCs should add any hall specific move out procedures. For example, sign ups before and after Commencement.

Senior Dessert

Class of 2025, you have put in an impressive amount of work these past two years and SAB has put together a special celebration to honor that! Join us on Friday, May 16th at 7:00PM on Bryan Lawn to celebrate the end of your NCSSM journey From Zoom to Bloom!

We hope you'll take the time to come out and dress up (dressy casual attire), enjoy some sweet treats, and appreciate the company of your classmates before commencement.

End of Year Activities:

Students who remain on campus May 21 & 22 are invited to enjoy a two day end-of-year celebration that will feature an outdoor field day, glow-in-the-dark kickball, an inflatable water slide, a bounce house, food trucks, sweet treats, and one last Hill Street block party! Please encourage your student to attend these events to help say goodbye to the Class of 2025 and to close out a great school year!

Commencement

Please join us as we graduate our 44th class of residential students on Friday, May 23rd at 9:00am on Watts Lawn. The ceremony is open to NCSSM seniors and their families. We welcome the junior class to participate in Commencement, though junior attendance is not mandatory. No tickets are required UNLESS inclement weather necessitates moving indoors. If Commencement is moved indoors, each senior will receive 4 wristbands: 2 wristbands for guests to attend Commencement in the Charles Eilber Physical Education Center (PEC), and 2 wristbands for guests to watch the Commencement livestream in locations around campus: the Auditorium, Lecture Hall, and Music Suite. If the ceremony is moved indoors, juniors (outside of Marshals and those performing music) will not participate in the ceremony and will move out of their rooms. Juniors and their families will be able to view livestream of Commencement from off campus. As a reminder, all students must move out of their residence hall rooms and check out with their CC no later than 2 p.m. on Commencement day. The entire event will be livestreamed on the NCSSM YouTube Channel. For more information about Commencement please visit: https://www.ncssm.edu/commencement

CC Monthly Updates:

I wanted to make sure everyone knows what to expect from me in regards to regular hall updates. On the 1st of each month I will post an update to the blog section of the hall google site and send an email alerting you that the update is live. These posts will include recaps of the past few weeks on hall, updates on major hall and campus events, reminders about upcoming events and deadlines, and photos of the student experience on campus. Throughout the month I will also add more photos to the photos section of the hall site.

Spring Final Assessment Schedule

The Spring Final Assessment Schedule has been shared by Academic Programs. Synchronous final assessment blocks are arranged to minimize exam conflicts and to minimize conflicts with the AP Exams scheduled for Friday, May 16. Academic Programs will work directly with students and instructors to resolve those conflicts in the weeks before the end of the semester. As in previous semesters, Academic Programs have indicated deadlines for submitting projects, papers, and take-home exams by academic discipline to ensure that all asynchronous assessments are not due at the same time.

Early AM and Late PM Amtrak Transportation:

Due to the volume of potential requests and our staffing ability, we cannot provide transports prior to 7:30 AM or after 9:30 PM.

Move-out Reminders

Juniors and Seniors will receive an email with information concerning move-out in the next week or two. In the meantime, best practice is to start evaluating which items you may be able to take home over the upcoming extended weekend and spring break. The more items you can get home over our final extended weekends of the year, the easier move-out will be for you. Good items to consider taking home are winter coats and clothes, extra furniture, and large items.

Latin America Fest

Looks like we’ve got a mystery on our hands… Latin America Fest is happening on May 3rd from 7-8:30 PM in the ETC Auditorium, and the clues all point to an unforgettable night. Join us as we unmask the beauty of Latin culture through dancing, spoken word, music performances, and more. Grab your magnifying glasses and get ready; because this is one case you won’t want to miss!

CCs and Campus Safety Staff On-Call

CCs are available 24 hours a day to assist your students. The Bryan CC desk is staffed each day from 7:30am to 1:00am. All other CC building offices are staffed beginning at 6:30pm each day. Outside of these hours there will always be 2 CCs on call while students are on campus. The contact numbers for the on-call CCs are posted at each CC desk and can be viewed here. If your student has an emergency they are encouraged to reach out to the on duty CCs.

NCSSM also has Campus Safety Officers available 24 hours. They can be contacted at 919-416-2911.

The Clinic

Student Health Services, often referred to as the Clinic, is located on the first floor of the Hunt Residence Hall. The Clinic is staffed by a nurse, medical assistant, and a family nurse practitioner. Our medical director oversees the Clinic’s daily operation and is present in the Clinic one day a week. The Clinic is staffed and equipped to manage most acute and chronic illnesses that occur while students reside at NCSSM. Common over-the-counter medications, bandages, splints, and crutches are dispensed at no additional charge to students. Prescriptions, if required, can be picked up from a local pharmacy. Some problems may require additional care, in which case students are referred to area professionals. Families will be notified if this referral is necessary.

Students are prohibited from keeping certain types of prescription medications in their rooms (e.g., narcotics, psychotropics, stimulants). These medications must be retained and distributed by the Clinic. Students may keep over-the-counter medications in their rooms for their personal use (e.g., pain relievers, cold medications, stomach remedies, herbal remedies, vitamins, etc.).

The clinic is open Monday - Friday from 8:00am to 4:00pm. After hours and on the weekends students can reach out to CCs on duty for help; the CCs will contact a 24 hour telephone nursing service called UNC Nurse Connect to seek advice on how to aid your student.

Students may schedule telehealth appointments and in-person appointments, as well as medication drop-off/pick-up appointments. The Clinic is not open to drop-in appointments as it has been in the past.

SAB

As students adjust to the rigors of NCSSM it is also important for them to make time to have fun, relax, and enjoy all parts of the Science and Math experience. To that end, it is important that you and they know about the NCSSM Student Activities Board and all the amazing opportunities that it offers students.

SAB is made up of student and employee volunteers from across campus. Under the supervision of Kori Willoughby, the Student Activities Coordinator, SAB meets every other Thursday throughout the year to plan activities and events for the student body. Meetings are open to all students.

Some popular SAB events, outside of major campus-wide events like Welcome Week, the Halloween Dance & Costume Contest, Winter Semi-Formal Dance, Prom, and End-of-Year Celebrations, include:

Friday Fun Day activities like grocery bingo and giant Twister
Thursday Night Trivia in the Courtyard
Weekend Movie Nights outdoors and in the Lecture Hall
Food Runs, Loops, and Sunday study breaks
Block Parties on Hill Street

You can find out more about SAB and see upcoming events on their website.

Increasing Workload

Around this time students will also notice their workload increasing. It is imperative for them to develop strong time management skills and learn to seek out help as they begin to face these new challenges. If needed, students can reach out to their CC and/or any of the following resources:

Center for Advising and Academic Success (CAAS): CAAS serves all residential and online students during their time here at NCSSM. The purpose and function of the Center is to provide individual, ongoing, and real-time academic support and guidance for all students. Some of the CAAS services include:
- providing guidance and advice for students on course choices and placement
- providing academic consultation for students
- developing and managing academic support plans
- communicating directly with student support teams
- communicating/collaborating with Counseling on academic support
- providing administrative support for Enrollment Services/Registrar

Tutorials: Most classes and departments offer formal tutorials for students. These tutorial sessions are led by both faculty and student TAs. Tutorial sessions or resources can be found on each department’s website:

Residential Education Courses: All juniors take RE102; in this course they learn about academic success strategies. The skills they develop and the resources provided by their instructor will be helpful to revisit as their workload increases!

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